Butler & Davis Consulting LLC

SAP Services and Frequently Asked Questions

SAP services available through Butler & Davis Consulting in Prince George’s County, Maryland¬†

What is a SAP

The SAP evaluation is a comprehensive process that involves an assessment, a review of your medical history, and drug and alcohol testing. It’s important to take the evaluation seriously and be honest with the evaluator so that you can receive the appropriate treatment or education if needed. Substance Abuse Professional (SAP) evaluation is an assessment conducted by a qualified SAP to determine if an individual has violated the Department of Transportation’s (DOT) drug and alcohol regulations. The SAP evaluation may include a review of medical records and a clinical interview. Based on the evaluation results, the SAP will make recommendations for education, treatment, and follow-up testing.

What Professions are Covered Under DOT Testing Regulation 49 CFR Part 40?

“Federal Motor Carrier Safety Administration (FMCSA): Categories of personnel who normally perform these functions are locomotive engineers, trainmen, conductors, switchmen, locomotive hostlers/helpers, utility employees, signalmen, operators, and train dispatchers.

Federal Aviation Administration (FAA): A person who performs flight crewmember duties, flight attendant duties, flight instruction duties, aircraft dispatch duties, aircraft maintenance or preventive maintenance duties; ground security coordinator duties; aviation screening duties; air traffic control duties, and operations control specialist duties.

Federal Transit Administration (FTA): A person who performs on a pipeline or liquefied natural gas (LNG) facility an operation, maintenance, or emergency-response function.

United States Coast Guard (USCG):  A person who is on board a vessel acting under the authority of a license, certificate of registry, or merchant mariner’s document. “

Will I lose my job if I violate a DOT Agency drug and alcohol rule?

It is important to note that employment decisions are solely up to the employer and are not addressed by DOT regulations. However, DOT and USCG regulations may prohibit you from performing safety-sensitive functions after a positive test result or refusal to submit to testing. It is also essential to keep in mind that a positive, adulterated, or substituted DOT drug or alcohol test could result in consequences based on company policy or employment agreement.

What happens if I don’t like Substance Abuse Professional (SAP) evaluation and recommendation

The regulations governing Substance Abuse Professional (SAP) evaluations state that no one, including employers, employees, or service agents, may alter the SAP’s evaluation or recommendations in any way. Only the SAP who made the initial evaluation can modify their evaluation and recommendations based on new or additional information. It’s important to note that SAPs must only perform evaluations within their geographic jurisdiction. These regulations are in place to ensure the integrity and consistency of SAP evaluations and recommendations.

Substance Abuse Professionals and the Return-to-Duty Process

As a Substance Abuse Professional (SAP), our role in conducting the initial evaluation of an employee who has violated a DOT drug and alcohol regulation is to provide a comprehensive assessment and clinical evaluation. We recommend a course of education and/or treatment that the employee must successfully complete before returning to DOT safety-sensitive duty. Our recommendations must protect public safety in the event that the employee returns to performing safety-sensitive functions. Appropriated education may include self-help groups, community lectures, and bona legitimate drug and alcohol education courses. Appropriate treatment may include:

  • In-patient hospitalization.
  • Partial in-patient treatment.
  • Out-patient counseling programs.
  • Aftercare. 

We assess and clinically evaluate each professional individually and use our professional judgment to determine education and/or treatment, as well as a follow-up testing plan based on the client’s unique needs. You must also provide a written report directly to the Designated Employer Representative (DER) highlighting your specific recommendations for assistance. 

It is important to remember that during the evaluation process, the SAP may consult with the Medical Review Officer (MRO) to gather relevant information. The MRO works with the SAP by providing any available information to the SAP. Please note that obtaining the employee’s consent is optional in order to provide this information.

Services Butler & Davis provides to support a drug free workplace?

We provide a variety of prevention, emotional wellbeing and health promotion workshops and social messaging to safety sensitive workplaces. These workshops include

  • DOT Reasonable Suspicion for Supervisors
  • The Impact of Drugs and Alcohol on Wellbeing (fact sheets, posters, and workshop
  • Opioids and Alternatives for Pain Management (fact sheets, posters, and workshop)
  • Know the Facts – The Consequences of Misusing Drugs and Alcohol (fact sheets, posters, and workshop)
  • Do I Have a Problem? Recognizing the Signs and Symptoms of Substance Misuse (fact sheets, posters, and workshop)
  • The Harms of Legal Substances – Understanding the consequences of misusing alcohol and marijuana fact sheets, posters, and workshop)

The SAP Evaluation Process

  1. We conduct thorough face to face evaluation at our College Park location or remotely
  2. Based on results we recommend a required plan of treatment that can include education,  treatment, and testing
  3. Results will be sent to employers
  4. Referrals to education and/or treatment will be provided to the client
  5. A second evaluation will be conducted to determine successful completion of treatment. If the treatment plan has been completed successfully we will send notification to the employer. If the treatment plan is not successfully completed we will continue treatment planning.

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